How to write a business letter Mark Trautman

Many people go to great lengths to avoid writing business letters. Even if it means losing the business or customers. Facing a blank page or a bare computer screen can be a challenge. I have found some tips on properly starting a business letter.


Salutations
The salutation is generally followed by a comma, although in the United States a colon is often
preferred.


Line spacing
In general, each element or paragraph of the letter is followed by a single blank line, except:
date, followed by three or four blank lines;
final content paragraph, followed by two blank lines;
closings are followed by three or four blank lines (enough for the sender to sign the letter); and
sender's title, followed by two blank lines.


Closing
Make sure to leave four spaces for your signature at the end of your letter. It is proper to sign your letter as well as typing it.


Business letters usually contain the following elements, in order:
• Sender's address & contact information
• Date of birth
• Subject
• Recipient's name, title, company, & address
• Salutation/greeting
• Message (body of the letter)
• Valediction/closing
• Sender's signature
• Sender's name, title, company