We want you to learn how to write professionally in your work environment, or learn how to approach new businesses just follow this next tips:

Always use a professional format, to write your letters or memos.
Be sure to have some honey in the first line.
Go to the point, be clear, concise.
Always check your grammar
Use a honey statement at the end of your letter.

I hope this tips will help you in the work environment.

Good Luck

Sean Horan: Communication in a World of Professional Writing

C:\Users\Sean\Documents\Communication In A World Of Professional Writing

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Kelly S. "Pre-writing, Writing, and now Re-writing, Oh My!"

To rewrite a document, one must first write the document. When writing a document, it is the writer’s job to have a purpose for the writing. Where there’s a purpose, there will be an audience; the audience includes all of the people who will be reading your document. Once the document is written, it is ready for revision and considered for rewriting.
Rewriting a document entails a great alteration to the writing; it can be a change in purpose, or a complete change in audience (Dorbrin, Keller, Weisser, 2008). Rewriting for a different purpose or audience may change the voice, the length, and the whole format of the document. Rewriting a document can also include writing different documents to fit into a whole project; such as writing a chapter in a book before writing the summary of the chapter. The writer takes important points from the chapter to create a smaller version that concludes those main points.
Some guidelines for rewriting a document includes working from a larger document to a smaller one, such as writing the more complex document first, then taking main points to write a shorter, simpler version for another audience or purpose. As Dorbrin et al., (2008) state in chapter 10, writing for a new audience will usually change the purpose of the document, thus the writer will need to re-examine the organization and format of the writing to be sure that it fits the language for the audience (288). When reformatting the document, be sure not to exclude any valuable information that is crucial to all professional documents.

References:
Dorbrin, S. I., Keller, C. J., & Weisser, C. R. 2008. Technical Communication: In the Twenty-First Century. Upper Sadle, NJ. Pearson Prentice Hall.

Justin L: Being Personal Is a Must!!

Brett T: A Business Letter

Xabrina O. - Effective Presentation or Bust.

In order to make your presentation effective, you need to know your audience. It won't be fair to either the presenter or the audience if both are not on the same page. As a presenter, you cannot waste any opportunity or your audience will be lost. You rather have the audience be engaged than sleeping. This means that as a presenter, you want to get the best goal from the audience. After you are prepared for the audience you’ll be speaking to, here are some other helpful tips in order to further your engagement with your audience:

• Be sure to know an interactive approach for a maximum impact.
• Be positive when it comes to reframing.
• Always be energetic when delivering a presentation.
• Find the specific needs of the audience instead of having “filler” information.
• Even though you want to be energetic, remember to stay relaxed as well.
• Natural humor is good to use, but don’t overdo it.
• Try to use personal examples in order for the audience to be able to relate.

With all of that said, I hope everyone now knows how to have effective presentations. I know that these tips are useful considering that I tend to get nervous during presentations. The big important tips from me are to be relaxed and positive.

1. “Effective Presentation Skills” http://www.sequenceweb.co.uk/page/effectivepresentation
2. “Six Elements of an Effective Presentation” http://www.ljlseminars.com/elements.htm
3. Nick Bland @ http://www.panicfreepublicspeaking.com.au/images/home_cartoon.jpg

Using Humor in your writings Mark Trautman

Mark trautman professional writing humor

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Erika C Writing Professionally in the Workplace

Erika castillo summers how to-write_professionaly_in_the_workplace

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Daniel V. "Is it over yet?!?"

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Isabela P- Want to write an external document?

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Toondoo Website- www.toondoo.com

How to prepare to write professionally

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Professional Writing for Everyone!

This cartoon sums up my point that everyone needs Professional Writing. Not just people that want to be Accountants, Lawyers, Attorneys, etc. That is why I am so glad that I took Professional Writing. This particular cartoon demonstrates a resume. But there are some many other aspects that I have learned in Professional Writing that everyone can use for applying for a job or succeeding in a job. Learning to build a proper resume will help me in the future once I move on from my job as a Waiter. Whatever job a person is interested in, having Professional Writing can help them in many different aspects.
Even though this class in not qualified for my major, I am so glad I took it. I think it would be required for all majors because it helps people so much with technology, writing, communicating, and much more. Some may not agree with this at first, but in the long run I bet they will. I definitely get a kick out of this cartoon and I hope you guys do as well. =)

Kelly S.- Let Technology Be Your Guide!

Welcome to the 21st century where most of our writing is done online, and sent over the web through emails, attached documents, blogs, instant messaging, text messaging, and other web-based formats. To make things a bit easier on today’s writers, electronic templates and wizards help set up our writers for success.



Template: A template is a preexisting document already formatted for the particular type of technical writing. Word processors will usually come equipped with templates to aid in formatting memos, letter, resumes, and other technical writing.
- Templates are easily available, and easy to use
- Companies and organizations can customize templates to create a more specific format for their documentation
- Custom templates in companies help reduce the amount of time it takes to write and format a technical document, along with creating a more professional look for the company.

Wizards: A wizard in terms to technical writing helps guide writers through a series of dialogue boxes with different steps to help aid in producing documents such as, web pages, blogs, and other web-based formats.
- Advanced wizards can aid in design elements of a technical document, along with arranging the content of information, and the style of the document.
- Wizards can be used as a problem solving approach when troubleshooting.
- Wizards help solve problems more specifically by asking the writer questions to narrow down the problem with more specific solutions

Xabrina O. - Tired of being an amateur? Write professionally!

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Justin L: Emailing in the Professional World

Emailing in the professional world!!

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Brett T: A career as a writing consultant.

Brett T:

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Writing consultants are responsible for working with companies, agencies and organization to plan and develop appropriate written materials to assist with providing information on the various products or items.

Most writing consultants now use computers to print work so an understanding of various publishing programs, software and writing for search engines is also important. Since companies have various software programs it is important to have experience in several programs, not just one.

Source: www.jobprofiles.org

Persuasive writing tips Mark Trautman

I found this video to be quite intersesting and offer several good tips on writing. One part in particular that I liked, was that by changing one letter in a word, you can change the amount of response by customers.

Daniel V. “He who fails to plan, plans to fail”

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Isabela P - What type of business letter should I use?

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Kelly S. Make Presentations More Professional With Graphics

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How to write a business letter Mark Trautman

Many people go to great lengths to avoid writing business letters. Even if it means losing the business or customers. Facing a blank page or a bare computer screen can be a challenge. I have found some tips on properly starting a business letter.


Salutations
The salutation is generally followed by a comma, although in the United States a colon is often
preferred.


Line spacing
In general, each element or paragraph of the letter is followed by a single blank line, except:
date, followed by three or four blank lines;
final content paragraph, followed by two blank lines;
closings are followed by three or four blank lines (enough for the sender to sign the letter); and
sender's title, followed by two blank lines.


Closing
Make sure to leave four spaces for your signature at the end of your letter. It is proper to sign your letter as well as typing it.


Business letters usually contain the following elements, in order:
• Sender's address & contact information
• Date of birth
• Subject
• Recipient's name, title, company, & address
• Salutation/greeting
• Message (body of the letter)
• Valediction/closing
• Sender's signature
• Sender's name, title, company

Communication all together!

Communication requires many different aspects of Professional Writing. This class should be required for this major. Knowing how to write a professional document is used in careers in Communications all over the world. People need to know how to write a professional document in order to communicate with companies around the world. My brother’s best friend majored in Communications and got his Master’s Degree as well. I plan to doing an internship with him before I graduate from Florida Gulf Coast University. As he explained to me what his job entailed, I noticed that there was a lot of writing he needed to do because he did not meet with the people that hired him. He would write documents to places that needed new computers and telephone lines in their already existing or new buildings. After communicating with these companies through professional letters and phone conversations, he would go to the building that needed these installments and install them. That is what he does for his career and it pays very well. He also travels a lot. I cannot wait to go with him and experience this myself during my internship. I speak with him regularly and told him about Professional Writing. He told me that he wishes he took a Professional Writing class while he was in college because it would have saved him a lot of time from learning how to write resumes and professional documents on his own. His job (and many other jobs that I may go into in the future) consists of a ton of things that I have already learned in Professional Writing.

Xabrina O. - How to Properly Draft Documents

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Writing in the work place effectively is an essential skill. It is important to draft and revise documents in the work place. There are some special points to look for when writing in a business aspect as writing is not the same for everything. Be sure to know your audience. It is crucial to know what can be accomplished for yourself as well as the audience.

It is also important to double check your work. When I'm done writing a paper for school, I like to take a brief break from it once I am finished and then go over it a while after in order to have a new way of looking at my document and catch some mistakes. I know that it also helps to have someone else look over my work.

Source: http://www.writerswrite.com/journal/cew1.htm

Justin L: Writing Clearly is a Must!!!!

This video is specifically for exams and why it is important to write clearly. There are many great ideas to take from this video that pertain to writing clearly no matter what it is for.

He says that when giving different ideas you should break up your writing and have an indent. This is great when writing to clients or employees because it helps emphasize different points and prevents readers from missing transition points.

You can also use different color txt to show personality, or even highlight key words to make sure you client/ employee will not miss it.

Writing clearly will help clients to understand what you are trying to communicate to them, and also show that you are taking more time when writing, which helps make it seem more personal.

Taking out information that isn’t necessary will help because it shortens things and keeps the reader from skimming over or discarding your information entirely.

No matter what you are trying to do, weather it is communicating with clients, complaining to your boss, or sending emails, it is vital that you write clearly!

Brett T: A few helpful tips to writing an effective Table of Contents in a formal report.

A few helpful tips from the video:

- create the table of contents last, because you will not be able to put exact titles and page numbers in your report until you are all finished.

- All titles have to match up, or it will be too difficult to follow.

- If you have less than four charts or graphs, include them in the table of contents.

- If you have more than four charts or graphs, create a table of visual aids on another page.

Daniel V. "Au Revoir"

Saying Goodbye Poised & Dignified

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Write a positive letter.

Do not use your resignation letter to list grievances or to make negative comments. I would have my resignation letter focus only on the positive side of my work experience. The content of your resignation letter should then be the content of your announcement meeting.

Schedule an announcement meeting.

Ask your employer or appropriate supervisor for a meeting in his/her office. I would say mornings are usually best. Announce or confirm your resignation. Offer your resignation letter at the conclusion of the meeting.

Behave in a professional manner.

• Keep your announcement meeting brief. I would try to remain positive, calm, and resolute.
• Beyond resigning with dignity, your goal is to leave a positive image of yourself to help you retain important professional contacts that may be helpful in future employment searches.

Cites:

"Job Resignation Do's and Don'ts." Quintessential Careers: College, Careers, and Jobs Guide. Web. 20 Apr. 2010. .

Schneider, From Laura. "Resignation Letters - Great Examples of Resignation Letters - Tech Careers Resignations." Welcome to Tech Careers. Web. 21 Apr. 2010. .

Doyle, Alison. "Resignation Letter Sample." About.com Job Searching - Job Search and Employment Guide. Web. 21 Apr. 2010. .WriteExpress: The #1 Choice for Sample Letters. Web. 20 Apr. 2010. .

Isabela P- Do you need help writing Business documents?

Blog 2

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-When aiming a carrer in the business field you will definitely have to write documents to communicate within and outside the organization that you will work for.

-The slides above present some well reviewed books that can help you with guidelines on how to write in the business workplace.

References:

Amazon.com: Online Shopping for Eletronics, Apparel, Computers, Books, DVDs and More. Web. 12 Apr. 2010. http://www.amazon.com/

Justin L: Courteous Writing is a Must

Writing courteously is a key in success and profits no matter what your company does. To write courteously doesn’t just mean to use thank you, or please, in fact it is more than that. The tone that you use can give a sense of either you don’t care, or you aren’t willing to help the customer, so make sure to use a courteous tone. Some other key things to being courteous are:

Acknowledge letters and emails. Respond to them and let them know that you are working on the issue.

Show that you care. Be quick to respond and keep them updated.
Use polite phrases.

Introduce bad news, ex. Unfortunately…. Or I am sorry to inform you but…..

Be neutral rather than confrontational. When confronting an issue use polite words, rather than harsh ones.

Avoid using you, this places blame on the client and may be offensive.

Writing courteously will help you gain clients, and keep your current clients satisfied and returning to you for business.



Works Cited:
http://www.theenglishweb.com/business-writing-skills/effective-business-writing.php

Sean Horan - It all starts with a Resume

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Erika Castillo: How to Prepare for a job Search

To Prepare for A job search, you should first of all start early, dont wait till you graduate to start looking for a job. The smart way to do it, would be while you are in college, start looking in the web for companies that you might want to work in the future, then try to get friendly interviews with the managers, let them know that youb dont want to compromise them to give you a job you just want to hear them talk about their jobs, experiences, make connections.
After that start working in your Presentation letter and Resume, then start applying for internships and field experiences, do voluntary works, etc. If you get an interview, prepare for it dress formal, nice an clean, make eye contact during the interview, etc. If you have a good interview and a good Resume, you will definitly get a good job, so dont fall sleep and start doing your research. Good Luck!

Brett T: How to Interview for a Job

Some tips for a successful job interview:

Preparation:

Learn about the organization.

Have a specific job or jobs in mind.

Review your qualifications for the job.

Be ready to briefly describe your experience, showing how it relates it the job.

Be ready to answer broad questions, such as "Why should I hire you?" "Why do you want this job?" "What are your strengths and weaknesses?"

Practice an interview with a friend or relative.

Personal appearance:

Be well groomed.

Dress appropriately.

Do not chew gum or smoke.

The interview:

Be early.

Learn the name of your interviewer and greet him or her with a firm handshake.

Use good manners with everyone you meet.

Relax and answer each question concisely.

Use proper English—avoid slang.

Be cooperative and enthusiastic.

Use body language to show interest—use eye contact and don’t slouch.

Ask questions about the position and the organization, but avoid questions whose answers can easily be found on the company Web site.

Also avoid asking questions about salary and benefits unless a job offer is made.

Thank the interviewer when you leave and shake hands.

Send a short thank you note following the interview.

Information to bring to an interview:

Social Security card.

Government-issued identification (driver’s license).

Resume or application. Although not all employers require a resume, you should be able to furnish the interviewer information about your education, training, and previous employment.

References. Employers typically require three references. Get permission before using anyone as a reference. Make sure that they will give you a good reference. Try to avoid using relatives as references.

Transcripts. Employers may require an official copy of transcripts to verify grades, coursework, dates of attendance, and highest grade completed or degree awarded.

Source: Occupational Outlook Handbook, 2010-2011

Kelly S- "Make Instant Messaging Professional in the Work Place!"

Xabrina O. - Finding that Help Wanted Sign (Obtaining Employment)

I know that finding a job seems to be very hard, but I think that you have to believe if you try hard enough, you can do it. I'm currently looking for a job, and I've turned in what seems to be numerous applications. Yet, it has to do with how you present yourself. After making sure my resume was how I wanted it, I found some jobs that I was interested in online and I applied to them. Afterward, I went to turn in a hard copy of my resume along with a cover letter since I wanted to make myself stand out. While turning in my resume, I also searched for more applications to various stores. I took my time filling them out and when it came time to turn them in, I got dressed up to make myself look presentable and along with the applications, I attached my resume. I felt that due to how I presented myself, potential employers knew that I was serious about finding a job and spent more time discussing how the application and hiring process works. For those of you who may be looking for a job, don't get discouraged. Hope that you all find the tips in the presentation helpful and put them to good use.

Daniel V. "Because seeing, IS believing"

Font

Font Style 1:02

Choosing Font Size: 1:40

Colors 2:30

Visual Aids

Using Visual Aids 4:30

So why should be use visuals aids and what makes them so effective?

Well, visual aids allow you to organize your presentation and they also enhance the interest and motivation for the audience. Visual aids make sure your audience retains much more of the information you are presenting.

What are some of the concerns we should have when considering to use visual aids?

We have to consider how and why we use certain visuals versus others. When I choose a visual aid, I am considerate to whom the visual is being shown to in order to avoid confusion or offending a certain group. I also make sure that the visual I plan to use is relevant to the topic.

Remember that the simplest visuals tend to have the most impact!!!

Don’t forget to have permission to reproduce certain images in order to avoid copyright infringement!

There are many online sites that allow you to use images for free! Remember to be courteous by citing the name of the artist and the web site where you found the image.

Sources:

"RiceOWL Guidance - Designing Effective Oral Presentations." RiceOWL Homepage. Web. 20 Apr. 2010. .

Youtube Video: Haley Tilstra “Creating & Using Visual Aids”:

"YouTube - Creating & Using Visual Aids." YouTube - Broadcast Yourself. Web. 21 Apr. 2010. .

Mark T- Introduction to Business Writing

http://writing.colostate.edu/guides/documents/business_writing/business_intro/

Isabela P - Saving time and business with efficient emails

Writing effective emails is a necessity of today's business. The online communication became so broad and global that everybody tries to reduce the amount of "spam" email messages that they receive. An effective email can help in a job search process, in informing employees, in managing and persuading people.

Here are a couple of points that you should keep in mind when writing professional emails:

1) Subject lines are one of the most important points on writing effective emails. Recipients scan the subject line in order to decide whether to open, forward or trash a message. Subject lines are responsible for grabbing your attention and telling you what the email is about, so they should be specific.

2) People in the business field are constantly busy and receive many emails a day. Write a concise message. No paragraph within an email message should be longer than a single screen.

3) Include any call to action you want, such as phone call or follow-up appointment.

4)Make sure you are using right spelling and grammar, especially if you are sending a message that will be read by someone higher up on the chain of command.

References:

Dorbin, Sidney I., Christopher J. Keller and Christian R. Weisser. Technical Communication: In the Twenty-First Century. Upper Sadle, NJ. Pearson Prentice Hall, 2008.

"Writing Effective Email - Communication Skills Training from MindTools.com." Mind Tools- Management Training, Leadership Training and Career Training- Right Here, Right Now. Web, 02 Apr. 2010. http://www.mindtools.com/CommnSkll/EmailCommunication.htm.